Privacy Policy

Roibis and its affiliates (collectively, “us”, “we” or “Roibis”) considers your privacy a high priority.  This privacy statement explains what information Roibis gathers from you through this web site, its subdomains and mobile versions (the “Web Site”) and how we may use it. By using the Web Site you accept this Privacy Policy.  If you do not agree to this Privacy Policy, do not use nor access the Web Site.  If you have any questions, please contact our webmaster.

Roibis obtains non-individualised, generic information about your visit to our Web Site, including your IP address, browser type and language, access time and referring web site through the use of certain technology.  We also obtain non-individualised, generic information about your visit to our Web Site through the use of cookies.  Cookies are small pieces of data, which are sent by a web site to your web browser and are stored on your computer.  The non-individualised, generic information about your visit to our Web Site is aggregated and used by Roibis for statistical tracking purposes. We use this information to understand general traffic patterns on our Web Site and to gauge and improve the Web Site’s effectiveness. The information is not used for individual identification and Roibis in no way relates your personal information to these traffic pattern statistics. If you are concerned about the use of cookies, you may configure your web browser to either request your specific acceptance of a cookie or disable cookies entirely. You will still be able to fully navigate our Web Site if you choose to refuse or disable cookies.

We may obtain personally identifiable information about you through our Web Site from information that you voluntarily supply. We will use this information for the purpose for which it was supplied to us. We may also combine this personally identifiable information with information obtained from technology in email and newsletters we send to you that determine whether the message in the email or newsletter has been opened and links contained within have been clicked on, to measure interest in our specific offerings and email campaigns, improve our offerings to specific target audiences and tailor our interactions with you.

We may share the personally identifiable information and aggregated information we collect from the Web Site with third parties in connection with administration of the Web Site or to make transmissions or mailings to you or in response to any legal process, such as a request by law enforcement, a court order or subpoena, or to protect the integrity of the Web Site if we believe that a user has committed unlawful or otherwise harmful acts. If all or part of Roibis is sold, merged or is otherwise transferred to another entity, the information you have provided through the Web Site may be transferred to such entity as part of that transaction.

This Web Site may be accessed and viewed and personally identifiable information we collect from the Web Site may be transferred to our affiliates and third parties located throughout the world, including in countries that do not have laws regulating the use and transfer of such information.  By using this Web Site you agree to transfer and hosting of your information anywhere in the world.

No information should be submitted by any user under 18 years of age. Unless otherwise disclosed during collection, Roibis does not knowingly collect any personally identifying information about any user under 18 years of age or provide such information to any third parties or use such information for marketing or promotional purposes.

This Web Site may contain links to other sites. Please be aware that Roibis is not responsible for the privacy practices of these other sites. We encourage our users to be aware when they leave the Web Site and to read the privacy statements of each and every web site that collects personally identifiable information. This Privacy Policy applies solely to information collected by this Web Site.

We reserve the right to change or otherwise update this Privacy Policy at any time. Such changes or updates are effective immediately after we give notice of the change or update, which we may do so by revising the “Last Updated” date of this Privacy Policy or by otherwise posting the changes or updates on the Web Site or by email or conventional mail, and/or by other means that provides reasonable notice. Your use of the Web Site after such notice is posted means that you accept these changes or updates. You agree that Roibis shall not be liable to you for any damages that might result from any changes to the Privacy Policy.

Recruitment Consultancy

1. Commitment

At Roibis we respect the privacy and the confidentiality of the personal information provided by or on behalf of potential candidates, our clients recruiting such candidates, and outside parties who assist us in our search by providing references and other pertinent information.  We are committed to keeping the personal information you share with us, whether over the Internet, on the telephone or through our branches and offices, confidential.  The use of such information will only be for the purpose for which it was collected.  This Privacy Policy explains how Roibis collects, uses, discloses and protects the personal information we obtain.

2. What is Personal Information

Personal information is any information about you as an identifiable individual and includes information with respect to your name, address, age, gender, income, marital status, financial situation, health, current employment and compensation package, and previous employment history and compensation package, together with your personal references and identification numbers (such as a National Insurance number).

3. Your Protection

Our Privacy Policy consists of the following key principles:

Collecting and Using Personal Information Either before or when we collect personal information about you, we will explain how we intend to use it.  We will limit the personal information we collect to what we need for those purposes, and we will use it only for those purposes.  We will obtain your consent if we wish to use your personal information for any other purpose.

Disclosing Personal InformationWe may provide your personal information to clients, or to others where we are required to do so by law.

Protecting Personal InformationWe will protect the personal information we obtain about you with appropriate safeguards and security measures. We will retain your personal information only for the time it is required for the purposes we explain or as otherwise required by law.

Access to and Accuracy of Your Personal InformationWe will give you access to the personal information we retain about you. We will provide you the opportunity to update the personal information we retain to ensure it is accurate.

Accountability and Openness to Your Privacy ConcernsWe will explain your options of refusing or withdrawing consent to the collection, use and release of your personal information, and we will record and respect your choices.  We will investigate and respond to your concerns about any aspect of our handling of your personal information.

The following sections will answer most of the important questions that you may have about how we fulfil each of these important principles, and how we will hold ourselves accessible and accountable to you.

ld ourselves accessible and accountable to you.

4. Why We Require Your Personal Information

If you are a candidate, we ask you for information to consider your qualifications and interest to be referred to either a specific client, for a specific position, or to other clients who may retain us to recruit an individual with interests and qualifications similar to yours.  When you provide this information you will be asked to acknowledge your consent for us to provide it to those clients.  This consent is optional and you can decide to withdraw it at any time.  Please refer to Understanding Your Options, section 7 in this Policy.

If you are a client who has retained Roibis to recruit candidates for your organisation, we ask you for information so that we can do a proper search and discuss your needs, expectations, organizational culture and other relevant issues with potential candidates.

If you are a referee for one of our candidates, we ask you to answer specific questions to validate the information we have about our candidate and to explore his or her skills and experience relative to the role in question, to assist our clients in their selection process.

5. How We Collect Your Personal Information

If you are a candidate, much of the information we collect comes directly from you.  We may also obtain personal information about you from third parties to help us assess your eligibility and suitability as a candidate for positions for which are recruiting on behalf of our clients.

While we always try to protect the privacy of our candidates and clients, we understand you may choose to refuse or withdraw consent to the collection, use and release of your personal information and we will record and respect your choices. Please be aware that this may result in our inability to present you to our client as a candidate for the position in question.

6. When We Release Your Personal Information

We may share your personal details with other Roibis offices in our international network or brands owned by Roibis. In providing your details to us, you consent to us sharing your details with offices within our global network.  We release your personal information to parties outside Roibis only under the following circumstances:

To our clients who retain us to recruit an individual or retain us to identify individuals with interests and qualifications similar to yours.

When Required or Permitted by Law - In certain circumstances, the law may require or permit Roibis to disclose your personal information without your knowledge or specific consent.  For example, such information may be disclosed if required to comply with a subpoena, warrant, or court order, or if requested by a government institution, which has the lawful authority to obtain the information.

In exceptional circumstances it may be necessary that we disclose your personally identifiable information if we believe, in good faith, that disclosure is otherwise necessary or advisable to protect Roibis’ interests.  We will seek to ensure that any proposed disclosure is required in the circumstances and then ensure that we disclose only the information that is required.

Under no circumstances do we sell personal information to other organisations.

7. Your Options

We will explain your options of refusing or withdrawing consent to the collection, use or release of your personal information, and we will record and respect your choices.  In many cases you are free to refuse or withdraw your consent at any time.  You may do so in writing by contacting our Data Manager at Roibis Our staff will be pleased to explain your options and any consequences of refusing or withdrawing your consent, and record your options.  With few exceptions, you can change your options at any time.

8. Protect Your Information

Roibis stores and processes your personal information in Roibis UK server, located in the UK using technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access as well as internal passwords and security policies.

We use our best efforts to ensure that other Roibis offices and our clients, as part of their agreements with Roibis, are bound to maintain your confidentiality and may not use the information they obtain for any unauthorised purpose.  When we provide information in response to a legal inquiry or order, we will first ensure that the order is valid and we disclose only the information that is legally required.

We will audit our procedures and security measures regularly to ensure that they are being properly administered and that they remain effective and appropriate.

We will retain your personal information only as long as it is required for the reasons it was collected or as required by law.  This period may extend beyond the end of your relationship with us but only for so long as it is legally necessary for us to have sufficient information to respond to any issue that may arise at a later date.  When your personal information is no longer needed or required, we have procedures to destroy, delete, erase or convert it to an anonymous form.

9. Your Right to Your Information

We will give you access to the information we have about you.  You may arrange such access by contacting the Roibis Data Manager. We will advise you in advance if a minimal charge will be required for conducting the search, and we will respond to your request promptly, but in any case within 30 days, unless we advise you to the contrary.

Please note that we may not be able to provide information about you from our records if it contains references to other persons, is subject to legal privilege, contains information proprietary to Roibis or cannot be disclosed for other legal reasons.  If you have any questions regarding decisions made, we will tell you the reasons for those decisions.

10. Keeping Your Information Accurate

We will give you the opportunity to keep your personal information accurate and up-to-date.  Having accurate information about you enables us to give you the best possible service to our clients.  You can help by keeping us informed of any changes.  If you find any errors in our information about you, let us know and we will make, where necessary, the corrections as soon as reasonably possible and make sure they are conveyed to anyone we may have misinformed. For information that remains in dispute, we will note your opinion in the file.

Contact

For information on any aspect of our Privacy Policy, contact the Data Manager:

Roibis, Kemp House, 152 City Road EC1V 2NX

Email: info@roibis.com

Last updated 18 July 2013